Microsoft Outlook What is it, what is it for and what are the benefits of using it?

If you are a Windows user, you surely know all the services offered by Microsoft Office, this is how you can also find his Outlook mail manager , which aims to offer a series of benefits to both normal users and businesses at the time of establishment. email communications.

In this way, Microsoft has this excellent messaging system that will allow you to establish communications through these servers very quickly and easily. It works the same as other email services such as Gmail or Yahoo !, so you will surely not have any problem while using it.

Therefore, if you want to take advantage of the full range of functions offered by Microsoft and thus make the most of the operating system, you need to start using this tool, that's why here we are going to explain a little more what it is, what it is for and what are the benefits of using it , to do this, follow in detail everything we will teach you below.

What is Microsoft Outlook and what is this email service for?

It is a program that works under the platform - forms Microsoft Windows which has been developed by said company and which allows establish communications via a messaging manager , but this time it's the system's own server. Its main mission is to receive and send email messages as well as storing both messages sent or received by the user.

Previously, this mail server was called Hotmail, which has been amended for some time under the name of Outlook and is characterized by the offer of other functions in general apart from the sending and receiving messages . Outlook does currently part of Microsoft Office 365 installation package and can be opened in any web browser as it offers such compatibility. It is important to mention that this mail server can also be used as a standalone application .

This so that the user can work 24 hours on 24 or just use it with Exchange Server where the user will get different available services such as shared mailboxes, common calendars, among other functions available. It should also be mentioned that the Outlook application is available for Android and iOS mobile devices, and which aims to improve the experience of messaging for mobile devices .

What are the main features of Microsoft Outlook and what are my advantages?

Like everyone the servers messaging , offers certain features that allow users to benefit from its services, with the aim of attract all possible customers , especially today when there are other major competitors. That's why we are going to show you here what are the main features of Outlook and what kind of benefits they can to bring .

To do this, follow in detail everything we will teach you below:

Main features of Outlook

Among the most important features that can be found in Outlook we have the following:

Personalized email addresses

Being able to customize email addresses will prevent messages from those accounts from ending up in spam folder , in the case of accounts of microsoft messaging by company or business , it is essential to be able to provide them with this type of message customization , because this will prevent important emails from ending up in spam folder and are hard to find, whether it is emails from main customers or suppliers .

Order

One of its most remarkable features is undoubtedly the control capacity it offers, as it allows users to better organize their mailbox , as well as mark those important conversations to have them easily accessible and not wasting time. look for them among all stored emails.

Storage scalability

One of the biggest problems with mail servers is the storage space in free accounts , but thanks to the capabilities of Outlook, this will no longer be a cause of complaints for your customers. This is how the production options will allow you to change prices according to your storage needs , where with this server a constant growth of phonebook and conversation history will be obtained .

Data loss and leak cancellation

Through an investment in the accounts of corporate messaging , the user as coordinator of the IT space of his company or the company in which he works, will have security and trust to be able to save all his data , thanks to the personalized options offered by the platform on which they can receive notifications in the event of a risk of private and personal data and information such as which the numbers credit card or access credentials .

Mobility

Without a doubt, the mobility that Outlook offers has become one of the most important features of the platform, and it is thanks to them that users will be able to access their mailbox either since their personal computer. or at the office or from your smartphone or tablet . In this way, it offers a personalized solution that can be adapted at any time and device preferred by the customer.

Integration with other collaboration tools

When working with these email managers, it is essential to be able to integrate all files with other tools. of the Microsoft package such which Microsoft Teams or OneDrive , this will create a clear collaborative environment while workers perform videoconferences or meetings .

Benefits of Outlook

Taking into account of the main functionalities offered by this Microsoft mail server, the following will highlight some of the advantages offered by this platform.

To do this, follow each of the benefits we will show you below:

Allows you to unify email accounts

This is primarily intended for companies where their teams have multiple accounts email personal and corporate registered in Outlook or on platforms like Gmail or Yahoo . In such cases, Microsoft allows all to be unified in a single inbox, this will prevent the person from having to open multiple windows with each of these applications regardless of computer or mobile , so this option will allow you to see all messages from one place.

Schedule important conversations

In this case, it allows users to plan of Conversations important to avoid being overlooked. With this function you can program the time and the day you want to see the key messages , reducing thus the risk by forget of Conversations important for your life personal or professional .

It helps improve control of meetings and conversations

In the case of employees, they will have the opportunity to improve their availability during the planning of working sessions and meetings , this saves you time since you won't have to contact the rest of your team. Urban artist Outlook is distinguished by the offer of video, chat and audio channels from group that will make it possible to carry out all these meetings with a safeguard.

Use automatic replies when you're not available in the email

As if that weren't enough, it offers an auto-reply feature that will be sent automatically when the person is not available to reply to messages, this will let the sender know that their message cannot be read until a precise date .

This option is mainly used when the person goes on a trip or on weekends when they are no longer at work. This will allow you to have effective contact with your customers and colleagues. In the subject of the message, each user is free to place what he wants , it is better to indicate the date on which he will read his message and give his answer , this will allow the person who tried to contact you to take this date into account.

Allows you to send documents easily

Another advantage that can be found with Outlook is that it greatly facilitates document attachment , all thanks to the organization of this mail server.

Therefore, people can send documents quickly and without having to perform many steps to do so, for this they have a saving files that were recently created. It also allows you to synchronize with OneDrive, Drive and Dropbox, which will allow you to take files from any of the cloud storages and share them via Outlook quickly and easily.

Discover step by step how to sign up for Outlook to have your Microsoft email account

If you still don't have Outlook account and want to register on the platform so that you can start enjoying services offered by Microsoft's mail server, You are in the right place.

Below we explain each of the steps to follow for this:

Create Outlook Account

• To start this procedure, it is necessary that you are accessing your favorite browser.
• Click here to access to the Microsoft website .
• After a few seconds, the page Main Outlook will appear , there you must select the option "Register now" and a new page will automatically open where the registration form will appear, there you must complete the steps that appear on the screen.

How to complete the form

In the corresponding fields, you must write your first and last name , in the same way, you must write the name of the user that you want to give to your Email account , is "[email protected]”From any other name you wish to choose. Keep in mind that if you choose your own name, other people will be able to find you easily.

Now you need to fill in the fields that appear on the screen below, keep in mind that this is private data such as password, place, date of birth, gender, among other responses that the server needs to provide information that may be of your interest. Keep in mind that the username and password you choose will be the only data of which you will need to access e-mail .

Open Outlook account

At this point you are about to finish the registration process in Outlook.

To do this, you need to follow these steps:

• Here a new screen opens where you have to enter the number of mobile phone or other e - mail , this is requested in case you need to reset your password in case you forgot it and can no longer access your account.
• You must also write the captcha to continue, in case you don't have a other email , Come in simply your mobile number.

• In case you want to receive commercial information from Microsoft then you should click on the item "Confidentiality Conditions and Email Account Service" which will appear on the screen. There you must check the box "Send me promotional offers from Microsoft."
• After that, you just need to click on "Create an account" this way you will all accept Microsoft's privacy and security terms and you can start enjoying your e - mail Outlook at once .

Outlook vs Yahoo vs Gmail What is the best email service?

Currently, you can find different options when you want to receive a e-mail . However, not all of them offer the best services in this area, which is how platforms today Outlook, Gmail and Yahoo can be recommended , these are the three most popular that exist today.

Today, most users typically manage email in each of these accounts or at least one of these accounts. Gmail and Outlook, these two being the most popular in the world. This is how most people usually leave one for personal problems and another for work . In accordance with this, it is always good to choose the one that best matches your your needs and that allows you to get all the necessary advantages .

This is why we are going to offer you here the main advantages and disadvantages that each of them offers you:

Pros and Cons of Outlook

Outlook is Microsoft's mail manager, which offers a integration with Microsoft and his Windows operating system , one of the most used on desktop computers, thus allowing users to have greater ease of use by having with Windows OS and Outlook . It is also important to note that it integrates Skype , which will allow you to conduct conversations via the chat, calls and video calls.

Likewise, it offers a very advanced system for avoid spam and any fraudulent email, which makes it a very interesting option. However, among its disadvantages, it is important to mention that its interface design is not the best , and in terms of functions, it can be reduced compared to other mail servers. Finally, it should be mentioned that its platform can be a little slow so one good internet connection is necessary for its use .

Advantages and disadvantages of Yahoo